Announcement
VANCOUVER MINOR BASEBALL ASSOCIATION
CONSTITUTION AND BY-LAWS
CONSTITUTION
ARTICLE 1 – NAME
This organization shall be known as Vancouver Minor Baseball, hereinafter referred to as “Local League.”
ARTICLE 2 – OBJECTIVE
The objective of Vancouver Minor Baseball shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow to be decent, healthy, and trustworthy citizens.
To achieve this objective the Vancouver Minor Baseball will provide a supervised program under the Rules and Regulations of B.C. Minor Baseball Association. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. Vancouver Minor Baseball shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE 3 – DISSOLUTION
Distribution of Property upon Dissolution; Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to the B.C. Minor Baseball Association to be held in trust for a term of five years.
BY-LAWS
ARTICLE 4 – MEMBERSHIP
SECTION 1
Eligibility. Any person sincerely interested in active participation to affect the objective of this Local League may apply to become a member.
SECTION 2: Classes.
[a] Player Members: any player candidate meeting the requirements of the B.C. Minor Baseball Association and who reside within the authorized boundaries of the Local League shall be eligible to compete for participation but shall have no rights, duties or obligations in the management or in the property of the Local League
[b] Regular Members: any parent/guardian of player members or person actively involved in the Local League for one year and is interested in furthering the objectives of the Local League may become a regular member.
Only regular members are eligible to vote at the annual meeting. All Officers, Board Members, Committee Members, Managers, Umpires and other elected or appointed officials must be active Regular Members. All
members must be in good standing. Members in good standing are members who have no outstanding registration dues and are not under suspension
[c] Honorary Members: any person may be elected as Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Executive Board but shall have no rights, duties or obligations in the management or in the property of the Local League.
SECTION 3 Other Affiliations.
[a] Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
[b] Regular members should not be actively engaged in the promotion and/or operation of any other baseball program.
SECTION 4 Suspensions or Termination.
Membership may be terminated by resignation or action of the Executive Board.
[a] The Executive, by a two-thirds vote of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class when the conduct of such person is considered detrimental to the best interests of the Local League and/or B.C. Minor Baseball Association.
The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
[b] The Executive shall, in the case of a Player Member, give notice to the manager of the team of which the player is a member. Said manager shall appear, in the capacity of an adviser, with the player before a duly appointed committee of the Executive which shall have full power to suspend or revoke such players’ right to future participation.
ARTICLE 5 – DUES
SECTION 1
Dues for Player Members may be fixed at such amounts, as the Executive shall determine prior to the beginning of any membership period.
SECTION 2
Player Members who fail to pay their fixed dues within thirty days from the time the same become due may be voted off the Executive be dropped from their roles and shall forfeit all rights and privileges of membership and the right to earn monies from the league.
SECTION 3
A reasonable league participation fee may be assessed as a parent’s obligation to assure the operational continuity of the Local League. At no time should payment of any fee be a prerequisite for participation in the Vancouver Minor Baseball program.
ARTICLE 6 – MEETINGS
SECTION 1
Annual Meeting; The annual meeting of the Members of the Local League shall be held in June of each year for the purpose of electing an Executive, receiving reports and for the transaction of such business as may properly come before the meeting. The Executive is elected by the regular membership. The existing Executive will remain in power until January 1 of the upcoming season or until the newly elected Executive officers call their first board meeting.
SECTION 2
Notice of Meeting; Notice of each meeting of the Members shall be communicated to each Member at least ten days in advance thereof setting forth the place, time and purpose of the meeting. Method of communication to be determined by the Executive.
SECTION 3
Special Meetings; Special meetings of the Members may be called by the Executive or by the Secretary or President at their discretion. Upon the written request of ten members, the President shall call a special meeting to consider a specific subject. No business other than that specified in the notice of the meeting shall be transacted at any special meeting of the Members.
SECTION 4
Quorum; The presence in person of one-third of the executive members shall be necessary to constitute a quorum.
SECTION 5
Voting; Only Regular Members shall be entitled to vote at any meeting of the Local League.
SECTION 6
Rules of Order; Roberts Rules of Order shall govern the proceedings of all meetings, except where it conflicts with the Constitution or By-Laws of the Local League.
ARTICLE 7 – BOARD OF DIRECTORS
SECTION 1 Board and Number
The management of the property and affairs of the Local League shall be vested in the Board of Directors. The number of Executive shall be not less than 5. The Executive shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected and qualified.
SECTION 2 Required Members
The Board membership shall include the Officers, including the Registrar, and a minimum of one manager and one umpire. The number of managers including minor league representation elected to the Board shall not exceed a minority of the total board members.
SECTION 3 Annual election and Term of Office.
At each annual meeting, the Members shall determine the number of Executive to be elected for the ensuing year and shall elect such numbers of Executive. The number so fixed may, within the limits prescribed by the foregoing Article 6, Section 1, be increased to any regular or special meeting of the Members, and if the number is increased, the additional Executive may be elected at the meeting at which the increase is voted, or at any subsequent meeting. All elections of Executive shall be by majority vote of all members present.
The President, Secretary and Registrar shall be voted in on the even year to start serving their term on the odd number year.
The Vice-President, Treasure and the Program Director shall be voted in on the odd number year to start serving their term on the even number year.
All these positions will be for a two year term.
SECTION 4 Vacancies.
If any vacancy occurs on the Executive it may be filled by a majority vote of the remaining Executive at any regular meeting or at any special meeting called for that purpose.
SECTION 5 Meetings, Notice and Quorum.
Regular meetings of the Executive should be held immediately following the annual election and on such days thereafter as shall be determined by the Executive. The President or the Secretary may, whenever they deem it advisable or the Secretary shall at the request in writing of five executives issue a call for a special meeting of the Executive. Notice of each meeting shall be given by the Secretary to each Executive either by mail at least 3 days before the time appointed for the meeting to the last recorded address of each executive or by telephone, telegraphic, or personal notice twenty-four hours preceding the meeting. In the case of special meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. Five members of the Executive shall constitute a quorum for the transaction of business.
SECTION 6 Duties and Powers.
The executive shall have the power to appoint such standing committees, as it shall determine appropriate and to delegate such powers to them as the executive shall deem advisable and which it may properly delegate.
The executive may adopt such rules and regulations for the conduct of its meetings and the management of the Local League, as it may deem proper.
The executive shall have the power by a two-thirds vote of those present at any regular or special meeting to discipline, suspend or remove any Executive, Officer or Committee Member of the Local League in accordance with the procedure set forth in Article 3, Section 4a.
The Membership shall receive an annual financial statement at the first meeting of the forth-coming new season. The President and the Treasurer shall verify this report.
Section 7 Attendance Requirements.
Any League Executive or board member who is absent for three consecutive board meetings without proper notification and a positional report will be subject to a review of his or her position and may be relieved of his or her duties on the Vancouver Minor Baseball Board
ARTICLE 8 – OFFICERS, DUTIES AND POWERS
SECTION 1 Officers.
The Officers of the Local League shall consist of a President, one or more Vice-Presidents, a Secretary, a Treasurer, and a Registrar and Program Director or agents, all of whom hold office for the ensuing year or until their successors are duly elected.
The Executive may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office. Appointed Officers or agents shall have no vote on actions taken by the Executive unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
SECTION 2 President.
The President shall;
[a] Conduct the affairs of the Local League and execute the policies established by the Executive.
[b] Present a report of the condition of the Local League at the annual meeting.
[c] Communicate to the Executive such matters as deemed appropriate, and make such
suggestions as may tend to promote the welfare of the Local League.
[d] Be responsible for the conduct of the Local League in strict conformity to the policies,
principles, Rules and Regulations of B.C. Minor Baseball Association.
of charter issued by the Local League by that organization.
[e] Designate in writing, other officers if necessary, to have the power to make and execute
for/and in the name of the Local League such contracts and leases they may receive and
which have had prior approval of the Executive.
[f] Investigate complaints, irregularities and conditions detrimental to the Local League and
report thereon to the Executive as circumstances warrant.
[g] The President will prepare meeting agendas.
SECTION 3 Vice-President.
In case of the absence or disability of the President, and provided he/she is authorized by the
President or Executive so to act, the Vice-President shall perform the duties of the President, and when so acting shall have all the powers of that office, and shall have such other duties as from time to time may be assigned by the Executive or by the President.
SECTION 4 Immediate Past President.
[a] Shall mirror the term of the current of their predecessor , the current president.
The primary role or the Immediate Past President (IPP) is to serve as an advisor to the board and a mentor to the current president.
[b] Shall assist the current board President/Board as required with duties and matters pertaining to the league and will be available for assistance, and counsel on all league matters.
[c] Shall make her/his knowledge and skill gained in Vancouver Minor Baseball Association's highest office available and communicate suggestions to promote the welfare of the local league.
[d] Shall hold voting rights like he/she has been voted in at the annual general meeting. This position is not board appointed, this person will take this position because they have the right of succession.
[e] Shall hold no o
