Huntsville High School Band

HHSBPA GENERAL MEETING

November 12, 2013

 

Rich Arnold, President

Meeting was called to order at 7:33 p.m.

Dr. Spencer not present due to a prior obligation.

·        Recap of October’s travel games and contest in Florence. Band got 1’s, the highest possible score, in every category!

·        Thanks to all of the chaperones.

·        November 27 to December 1 is Thanksgiving break.

·        NO BPA MEETING DECEMBER 10

·        December 7 is Holiday Parade, which starts at 12 p.m. Drop off is at Lot K (same as Veteran’s Day Parade) at 11 p.m. The route is longer than the Veteran’s Day Parade, ending at Huntsville Middle School. Band trucks will be near Adam’s Street; please make plans to get there early to locate trucks and park for pick-up. Band will not march if bad weather.

·        December 12 is the holiday concert which starts at 7 p.m. Plan on it lasting approximately 2 hours. There will be a dessert reception in the cafeteria following the concert. Look for emails requesting food.

·        SILENT AUCTION/MARKETPLACE (vendors selling their goods) will take place in the auditorium lobby prior to the concert. Bidding for the silent auction will end at 7 p.m. All money raised for both events goes to the BPA general fund. Last year, the band made approximately $1244. Please plan on arriving early (more details on shopping start time to follow) to shop!

·        Band is planning to have a truck or golf cart follow behind the band in all future parades to carry water and transport sick/injured students.

·        NEW DAY FOR MONTHLY BPA MEETINGS STARTING IN JANUARY 2014 WILL BE 4^TH TUESDAY OF EACH MONTH (same time and place). This change was necessary due to conflicts of some of the board members meeting the 2^nd Tuesday.

·        Several band parents have expressed dissatisfaction with Lifetouch band pictures. Rich will work with parents and Principal Mincher to resolve any problems. Lisa McCrary stated that Lifetouch refused to provide her pictures on a CD so that she could review them prior to printing. They had allowed this in the past.

·        There was a recommendation to implement a “411” texting program to keep parents/students informed of all band announcements. Rich will look into this.

Andrew White, V-P Chaperones

·        Chaperones are needed for the Holiday Parade, MPA (2014), and Williamsburg spring trip (goal for trip is 1 chaperone for every 10 kids). Please email Andrew if you can help.

Cynthia Smith and Lauren Carter, 2^nd V-P Fundraising

·        The band earned $2000 (general fund) for Enjoy the City book sales!

·        Cookie dough sales amounted to approximately $3000. Approximately half of the sold amount will go directly to the students’ accounts.

·        Remember to use Publix key cards at checkout to raise money for the band.

Rebecca Brooks, Treasurer (not present) (Rich made announcements)

·        The budget is currently in good shape.

·        Rebecca will send updates on student accounts via email. They are also available via Charms.

Marcy Simon, Secretary

·        Please notify me of any inaccuracies of the minutes.

Lisa McCrary, Uniforms

·        Please be sure to take uniforms to dry cleaners before the Holiday parade.

·        Many hats are broken. Please ask students NOT to throw hats onto ground.

·        Please continue to snap pant cuffs to prevent them from fraying.

·        She will start issuing concert uniforms this week. UAH honors band students will be the first to receive uniforms since the performance is this weekend.

·        If a student is in intermediate band they will be issued uniforms for the spring trip performance.

·        Boys need to purchase their own tux shirts (cumberbunds and bowties will be provided).

·        Dress for Holiday concert is “Sunday clothes.”

Cathey Patneaude, Color guard (not present)

Mary D’Arienzo, VBC Wristbanding Liason

·        Eight parents out of the 35 who took the vendor training class have been working events.

·        NEW-The VBC is now allowing parents and/or students to work concessions (students have to be at least 16 years old). This opportunity will not be taking work away from permanent VBC employees. They have a shortage of workers so we are needed! Just like wristbanding, a portion of money earned will go to the band and the MAJORITY will go to the student’s account (great opportunity to offset band fees). THERE IS NO LIMIT ON MONEY THAT CAN BE EARNED.

·        Mary stated that if students sign up, they need to be responsible and show up to work at designated time.

·        Concession workers will need to wear black shirt, black pants, and black shoes. VBC will provide a chef jacket.

·        She needs 14 people to work concessions and wristbanding for the UAH-A & M game on November 14. Please respond to her email.

Shelley Corbett, Concessions/Brick Chairperson

·        Bricks have been installed in the courtyard.

·        Less money than expected was made on football concessions.

Jennie Davis, Trips Coordinator (not present, Rich made announcements)

·        The spring trip to Williamsburg will be approximately $600 for students and chaperones. An exact amount should be announced by the end of the month.

·        The original itinerary is approximately 90% accurate at this time.

Susan Pendergrass, Credit keeper (not present) 

Tim McElyea, Webmaster (not present)

·        Rich asked if there were any recommendations for the band website.

Ben Davis, Equipment

·       TWO MORE EQUIPMENT TRUCK DRIVERS ARE NEEDED FOR NEXT SCHOOL YEAR. No special license is required. Please let Ben know if you are interested.

Meeting was adjourned at 8:10 p.m.