HHS BPA Monthly Meeting Minutes

Posted by Tracy Lovik on Nov 30 2015 at 04:00PM PST

                                                   HUNTSVILLE HIGH SCHOOL BAND

HHS 2015 – 2016

HHS BPA Meeting Minutes

Tuesday, November 17, 2015

7:30 pm



The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by Vice-President, Andrew White.

Andrew White, Vice-President

Lisa McCrary is unexpectedly out-of-town, and Andrew White welcomed all the HHS BPA parents to the BPA evening meeting. Special thanks Ann Fulmer who organized the Senior Night event. The next upcoming event is on December 17th for the downtown Christmas Parade.

CALENDAR:   Nov 19:             HHS School Meeting on Block Schedule (6:00 pm)

                        Nov 23-27:        Thanksgiving Break

                        Dec 10:              Winter Concert and Holiday Marketplace

                        Dec 17:              Christmas Parade

                       Jan 19:               Next Band Parent Association Meeting (7:30 pm)

                       Jan 28-29:          Winter Band Camp

                       Jan 30:               Nat’l Anthem Performance (Havoc game 6:30 pm)

                        Feb 12-13:          District Honor Band

                        March 1:             MPA  (at Austin HS)

                        March 21-28:      International Trip to Italy


Stuart Ivey, HHS Band Director

Mr. Ivey announced the auditions start this week and pointed out that there are less than 10 more days of school before the Winter Concert on December 10th. There was a lengthy discussion with questions about the upcoming HHS Meeting on this Thursday on the subject of changes to Class Block Schedule. The risk is that a block schedule could completely change the composition of the Band. Mr. Ivey surveyed the students and found that he would likely lose some student participation, with some students opting instead to add more elective or AP courses. Research shows that James Clemons HS, Buckhorn HS and Bob Jones HS are on block schedule now. It looks as though the actual determination is whether to have an A-B Block Schedule or an Alternating Block Schedule. There is some gain in instruction time and reduces time lost for students walking between classes. There is a possibility that the Color Guard could get a semester class. A positive might be that there could be less time scheduled for after school practices. The Thursday HHS meeting starts at 6:00 pm.

For news on the Italy trip, please go to the travel company website and enter your passport info. The payment of 80% of the trip cost in due December 2nd. The initial 10% was paid upon registration. The last 10% will be due later. Please call or go online to check your financials with the travel company. There have been reported some issues with the company mixing up accounts. Contact Susan Pendergrass if you need a check issued out of your Charms account to send to the travel company. She does not have any access to each traveler’s company account or any info from World Strides.   

Andrew White, VP-Chaperones

Our chaperones have been outstanding. The next event is the Christmas parade on December 17th. Andrew needs 7 chaperones for the parade. Please sign up online at SignUp Genius. Also, note the change from past Christmas parades that this event is an evening parade.

Margaret Turner and Sherry Seals-Tonini, VP-Fundraising

Margaret and Sherry announced the upcoming Winter Concert and Holiday Marketplace to be held on December 10th.  The vendors will be available from 5 pm to 7 pm, and the Concert starts at 7 pm.  There are 1 or 2 vendor tables still open. Margaret needs parent volunteers for setup and tear down help. We also need more donations for the Silent Auction. Sherry is organizing the Silent Auction. Band students will also be playing in the lobby during the Holiday Marketplace.

Susan Pendergrass, Treasurer

Susan presented the updated Budget for the HHS BPA as of the October 31st income and expenses. Susan opened the floor for any questions. There being none, she asked for a motion to approve the updated Budget. Christi Robinson made a motion to approve the Budget, which was seconded by a BPA parent Brian Ragan, and with all in favor the updated Budget was approved.

Tracy Lovik, Secretary

A meeting sign-in sheet is being passed around the room. Please sign-in after the meeting, if you missed the sign-in sheet. The meeting Minutes will be posted each month on the Band website.

Christi Robinson, Communications

Christi continues to send the weekly (and sometimes more often) band email news. A new communication group will be formed to start sending the emails specific to the Italy trip.

Teri Estest, Credit Keeper

Teri announced that no BPA members are yet near the service credit limits, Please continue to feel free to volunteer for BPA events.

Mary D’Arienzo, VBC Liaison

Mary had 5 new people take the Responsible Vendor class, which is required by the VBC. Service credits for the Band have a limit, but VBC work is unlimited. 

Lisa McCrary, Uniforms

We now have a volunteer for the Uniforms replacement – Liz Boykin will be working with Lisa for training.

Janet Kaylor, Hospitality

Andrew presented for Janet, who will be coordinating refreshments for the Winter Concert, after the Holiday Market Place and Silent Auction.

Shelley Corbett, Concessions/Brick Sales

Andrew presented for Shelley, who will be available to take Commemorative Brick sale orders. Order forms are available at the meeting and on the Band website.

Ben Davis, Equipment

Ben had to step away early, and the new Equipment Chair for next year, Brian Ragan, is here with us tonight. We are still looking for a second truck driver.

Old Business:

Margaret Turner handed out Publix cards, which are now available after a re-ordered supply.

New Business:

Mr. Ivey has the new Spring Calendar available. These have been sent home with students, and are also attached to the weekly news emails.

The meeting was adjourned by Andrew White, Vice-President at 8:15 pm.

The next Band event will be the Winter Concert & Holiday Marketplace on December 10, 2015.

The next HHS BPA meeting will be on Tuesday, January 19, 2015 at 7:30 pm.

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary




There are no comments for this announcement.