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 Board of Directors Roles

The local league Board of Directors, elected from and by the adult members of the league, is responsible for the day-to-day operations of the league within the rules, regulations and policies of Little League. This board does not have the authority to alter, suspend or change any of the rules, regulations or policies of Little League.

However, wide latitude is given to this board in many areas of operation so that the local needs of the community may be met. For instance, the local league board of directors is entirely responsible for choosing a method for selection of Tournament Teams (or "All Stars").

Annually, the regular membership of each Little League is required to meet and elect the board of directors. Following the election, the board of directors meets to elect its officers from within the newly elected board. The officers required are: president, vice president, secretary, treasurer, player agent, and safety officer and coaching coordinator (Information officer recommended but not required).

The board may adopt such rules and regulations for the conduct of its meetings and the management of the league as it may deem proper. The board has the power to discipline, suspend or remove any director or officer or committee member of the league, subject to provisions of the local league constitution.

Members of the local league board of directors, particularly the officers, should not be involved as members of other boards when such membership may cause a conflict of interest.

President - As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. Importantly, the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization. The president should be the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations. The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.

Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.

Secretary - The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities.

Treasurer - The treasurer signs checks co-signed by another officer or director (or as directed by the local league’s constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances.

Player Agent - The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.

Safety Officer - The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.

Information Officer - The information officer manages the league’s official home page on active.com, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis. He/She also collects, posts and distributes important information on League activities (such as Registration information, Evaluation date notices, the Calendar of Events, All-star information, and team score updates) to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.

Junior/Senior Coordinator – Oversees the operation of the division including scheduling the practices, games, and make-up games. Helps to organize the draft process if needed. May assist the president in evaluating the potential managers/coaches for selection for a team. Collects players evaluations at the end of the year.

Major Coordinator – Oversees the operation of the division including scheduling the practices, games, and make-up games. Helps to organize the draft process if needed. May assist the president in evaluating the potential managers/coaches for selection for a team. Collects players evaluations at the end of the year.

Minors Coordinator – Oversees the operation of the division including scheduling the practices, games, and make-up games. Helps to organize the draft process if needed and/or assigns players to teams based on league and maintaining the teams equality. May assist the president in evaluating the potential managers/coaches for selection for a team. Collects players evaluations at the end of the year.

Instructional Coordinator – Oversees the operation of the division including scheduling the practices, games, and make-up games. Assigns players to teams based on league and maintaining the teams equality. May assist the president in evaluating the potential managers/coaches for selection for a team. Collects players evaluations at the end of the year.

T-Ball Coordinator – Oversees the operation of the division. Assigns players to teams based on league and keeping friends together. May assist the president in evaluating the potential managers/coaches for selection for a team.

Softball Coordinator – Oversees the operation of the division including scheduling the practices, games, and make-up games within the district. Helps to organize the draft process if needed and assigns players to minor league teams based on league and maintaining the teams’ equality. May assist the president in evaluating the potential managers/coaches for selection for a team. Collects players evaluations at the end of the year.

Umpire in Chief - Communicates with Mary Hughes (WCU) to make sure umpires are scheduled for games, make-up games, and tournament games. Also trains and schedules the junior umpires (12/13 year olds) for the AAA division.

Equipment Coordinator – Evaluates all equipment for the league. Orders new equipment, safety equipment, and balls. Places, picks up, and distributes the Uniform order (the President and Board determine the order).

Concession Coordinator – Liaison between the League and Concession Stand Manager. Negotiates the contract between the League and Manager. Opens and closes the stand at beginning and end of year.

Coaching Coordinator – Organizes and runs the league coaches training program. Also coordinates with the Safety Officer to deliver the CPR/AED, and First Aid training programs.

Field Manager/Coordinator – Maintains, and organizes individuals to maintain the fields. Acts as the liaison between SKLL and the town and the Kingston Improvement Association (Potter Woods) in field maintenance and usage. Coordinates with the divisions on filed usage during the season, and equitably manages the field usage during the All-star season.

Sponsorship Coordinator – Contacts and recruits businesses to obtain sponsors for the league. Follows up to make sure they submit the fee.

Fundraising Coordinator – Organizes the annual raffle, including having the tickets made, distributing the tickets to division coordinators, separating the ticket stubs, recruiting businesses to donate prizes. Fills out the paper work with the appropriate law enforcement organization. Also may represent the SKLL in other fundraising opportunities.

Special Events Coordinator – Oversees any special events, including Opening Day.

TAD Coordinator – Organizes and oversees the program, including registrations, scheduling, and running it.

Fall Ball Coordinator - Organizes and oversees the program, including registrations, scheduling, ordering uniforms, and coordinating with other leagues to make sure it runs smoothly.

Picture Day Coordinator – Receives and evaluates bids from companies, arranges for the location, oversees the process, and distributes the sponsor plaques to the league coordinators for distribution.

Background Checks – Collects/receives the completed forms, and submits them to the appropriate agency so they can be checked. Receives the report and gives it the president. This position involves confidentiality.

All-Star Coordinator – Helps to organize the All-star binders, including receiving the documents from the parents. Organizes the volunteers who are become the tournament director, pitch-counter, and official scorer. Also works and coordinates with the President, Field Coordinator, and Concession Coordinator.

SKLL Phone – Retrieves phone messages, then returns calls to answer the questions or forwards the question to the appropriate board member.