Announcement
Huntsville High School
Band Parent Association Meeting
September 19,2017
Huntsville High Band room
Carolyn Drake called the meeting to order at 7:07 pm.
Carolyn Drake, President
Carolyn asked that everyone introduce themselves to someone they do not know. Band is a family and we should get to know each other.
Angela Davis, Secretary
Angela presented meeting notes from July 2017 meeting and posted them to website. I will try to get these notes on website with in 2 to 3 weeks.
Susan Boothe, Treasurer
Susan passed out budget and explained what we have taken in for student fees. Will report fan cloth on next months report. She will be sending out a statement from Charms and it will show fees and credits from fundraisers and volunteer work. There may be delay in some credits showing as it has to go through the proper channels. If you want to use some of money in your account for fees or band trip you must let her know what you would like her to do. She cannot post partial band fee payment will wait until full amount is there to cover it. You can email her at email listed on band website. She will be here tonight to take money for pizza on Thursday or you can pay at stadium.
Mr.Tankesley, Director
Mr. Tankesley stated this is very busy time of year with bed sheet sales, mattress sale, March on Madison and Little Panther Night this Thursday. He has really been building up this Thursday with the kids as we have 40/50 middle school band members coming.
March on Madison
March on Madison is on September 26 there is limited seating. We have ticket on sale tonight for this event. Tickets we sell now profits go to our band and tickets bought at gate profits will go to Bob Jones High School Band.
He thanked volunteers and has been hearing good things. He has been asked about our social media page. Our kids are working hard and they have closer on field most of the way.
Frequently ask Questions
Rehearsal Times: Mr. Ivey had said rehearsal would be shorter because of schedule changing. School start times have changed and that has bumped everything by 30 minutes. We are doing what most schools in our area are doing as far as practice times. It is a time demanding activity. We are behind due to weather related issues.
Snacks at games: I promise kids will not starve as a member of the band. They need to eat before game. Reasons I don’t allow food in stands is due to trash and don’t want stuff getting in or on instruments. He does not know of other schools that allow food in stands. He will try this and see how it goes, as he knows in past it has been allowed.
A band parent asked about policy for lightening and/or thunder. We will go in if lightening is within 5-mile radius.
A band parent asked about previous Friday night game where kids were like sardines in the stands. One student got hit in mouth at this game. Mr. Tankesley was unaware of the student who got hit and will in future in small stadiums will look at spreading kids out more.
Band Trip
This year’s band trip will be to Universal Studios Orlando. He has approved this trip but Mr. Ivey started this trip planning. This trip is more low key then the last 2 trips have been and less expensive. He passed out sheet explain the trip and it showed the deadline dates and fees. The trip will be from April 11- April 15. We will leave at night on April 11 and travel over night. We will have 2 days at Universal Studios, 1 day at Disney Springs and 1 night at Fun Spot which a small amusement park with unlimited rides. There will be pizza party at Universal with competition being held there. We will have 1 to 2 ensembles preforming it will depend on number of kids going. We will preform Friday night or Saturday morning with an awards ceremony after the competition. We will leave Saturday night and ride over night and arrive back on Sunday. Right now we do not have an itinerary as it is too far out for it to be published. We are using a company called Your Tours and he has worked with her before. HE did look at other companies all were comparable. The price is $640 and this is just approximate. The color guard is welcome to go but will not be preforming. This is optional trip but encouraged. We will be looking into the international trip soon, which is just few years away.
Mattress Sale Fundraiser
Mr. Tankesley introduced the mattress sale. He explained that a mattress is something people need and is not a door-to-door event that it happens here at our school. This fundraiser has been successful for other bands in our area. He then introduced Charlie Colewell.
Charlie Colewell, Custom Fundraising Solutions
Charlie talked about our new fundraiser the mattress sale. He asked what our first thoughts were. He stated he only works with one program per school and was recommended to us by Grissom Band director. Most organizations make about $5000 in profits. This works because 10% of people will buy a mattress. They will buy it somewhere why not here and help the band. We just have to get the word out that the sale is going on at the high school. This also works because people can come here on November 19 and get a name brand mattress for 30/50% less then at a chain store. He can sell them for less because he has no overhead. Yes they are name brands. Another reason this works is our organization is not asked to sell or collect money they just have to come here to the freshman cafetorium on November 19 from 11:00 to 5:00 and it will look just like a store. They can lay on the beds and try them out. The mattresses are made fresh when they are ordered not found in a warehouse. How do we get the big check? Get the word out and make it important, give out referral fliers that have your child’s name on the bottom. Your child’s name needs to be on the bottom of the blue referral slip to get their credit. The yellow sheet that you receive will have directions for social media and what your child will receive for the sale of a mattress. He has his personal cell phone number and email on all papers. There is discount for military and faculty members of $100. Everyone else that brings in blue referral paper will get $50 discount. They deliver mattress here and out of state if someone needs it. He does have a warranty for all mattresses he sells. He will take care of it.
Jeff McCluskey, 1st VP- Chaperone
Jeff thanked everyone for chaperoning. He asked for everyone to please check Charms for events to help with. There is something for everyone to do and nothing hard. Every event you volunteer at you will get credit towards your account.
Roxanne Carroll and Machelle Fletcher, Concessions and Brick Sales
Roxanne stated that we made about $3000 to $4000 for the band during the Grissom game. We have to bid on the games to get them. We generally need 18-28 people per game if we do not get that number we have to forfeit the opportunity. We may have other opportunities that pop up for concession through out the year. Also they looked into concessions at A&M Stadium but found that concessions there are given to student organizations. Brick sales we are working on getting the website up and running. We are working with a new company as the previous company went under. You could get a brick for your student as a Christmas or graduation gift. They will try to place them near other family members brick in courtyard if possible.
Jen Applebaum and Louise Struztenburg, 2nd VP Fundraising
Jen talked about Fan Cloth the orders will be in tomorrow and should go home with student on Thursday or Friday. She then talked about the Simply Sheets sale that is going on now. Orders forms for sheets are due in by September 29. Also new this year sheets can be ordered online with our group id number throughout the year.
Louise talked about the media guide. We don’t have media guides yet there was an issue at the printers. They are being reprinted and hopefully they will be available for sale at this week’s game or the next. We will have an opportunity to help with sales at games this year. We get part of the sale from the media guides and will pass on info as soon as she knows. Louise explained what the media guide is and stated does not know price right now.
Gena Black, Hospitality
Gena Talked about this Thursdays Little Panther Night. Donato’s will be providing personal pizzas for the students. They are $5 and you can pay tonight or at the game. Next Tuesday for March Over Madison we will provide a snack before leaving and before getting bus to go and before getting back bus to come home. She is asking for donations of water cases as we provide water to visiting bands at the games. She also mentioned October 21 and 28 competition day and December 7 which is winter concert and we made need food and/or water for these events.
Ben Boles, Media
Ben thanked everyone for their likes and comments on our social media pages. We now have an official YouTube page it is youtube.com/HHSBand. He is trying to get everyone’s face in the videos. He also thanked April Chapman for the photos that are being placed in the albums. He asked for ideas for the social media pages. He also asked for 6 people with iPhones to help make a video at this week’s game of stand tunes. He also showed how he wanted the phones to be held to take the videos.
Mary D’Arienzo, VBC Liaison
Mary talked about wrist banding and concessions as a great way to make money for your child’s account. Havvoc and UAH hockey will be starting soon as well as a number of concerts. Her email is on the website if you are interested. There will be a responsible vendor class in October. They will be offering to times to take the class she does not know the dates yet but will pass that info on as soon as she knows. She will have the opportunities to volunteer listed in the Sunday emails that go out. She will also try to send a separate p email if you respond to volunteer. Student can help but must be 16 years or older.
Meeting was adjourned at 8:13pm.
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