Huntsville High School Band

Huntsville High School

Band Parent Association Meeting

March 13, 2018

Huntsville High School Band Room

 

Carolyn Drake called the meeting to order at 6:03pm.

 

Carolyn Drake, President:  

            Welcomed everyone to meeting. She discussed minutes from January’s meeting. We will be posting those to the website by the end of the week. We will vote on these minutes at the next meeting. 

            A Volunteer and Fee Review committee was formed consisting of Carolyn Drake, Mr. Tankesley, Liz Boykin, Ben Boles and Jen Skupien. This committee is going to be working to decide if we need to raise band fees and to see about how to encourage people to volunteer for VBC and at our other needs as they arise.  We welcome input on this matter.

 

Susan Boothe, Treasurer:

            She passed out the budget for review. She asked that everyone please get their band fees for this year in and also your trip fees. Both of these payments can be either placed in the bandbox or mailed to the PO Box. The budget will be filed for audit.

 

Roxanne Carroll, Chair for Nominations Committee:

             She presented the proposed slate of officer and committee chairs for the 2018/ 2019 school year. The recommendations were as follows:

For office of President: Carolyn Drake

For office of 1^st Vice President Chaperones: Jeff McCluskey

For office of 2^nd Vice President Fundraising: Sandra Moore

For second slot for office of 2^nd Vice President Fundraising: No Candidate

For office of Secretary: Angela Davis

For office of Treasurer: Liz Boykin

 

For committee chairs, which are appointed by the President with approval of the board, are as follows:

Communications Committee Chair: Melissa Labella

Credit Keeper Committee Chair: Jennifer Applebaum

Equipment Committee Chair: Brian Ragan

Hospitality Committee Chair: Elizabeth Butz

Media Committee Chair: Ben Boles

Trip Committee Coordinator: Shannon Doherty

Uniform Committee Co-Chairs: Erin Boles and April Chapman

Color Guard Liaison: Marcia Flatau

VBC Liaison: Jen Skupien

            We need some one for the second slot of fundraising if you are interested please let her know by end of year.

Mr.Tankesley, Director:

            Thanked everyone for coming tonight, we will be hosting MPA for the next two days. He hopes everyone will get a chance to come watch their kids play.

            He then talked about the trip. One of the biggest hurdles for trip is medication for the children. The rules being presented tonight for medication were not set by himself or Nurse Glass. These rules are set by the city and the state. They are made for the safety and protection of everyone involved.  He then introduced Nurse Glass.

 

Nurse Glass:

            She introduced herself. She has been here for 6 years as the nurse and will try to make things easy for you as possible. We have four sheets that are prefilled in for you they are for Ibuprofen, Acetaminophen, Diphenhydramine (Benadryl), and Dramamine. These are over the counter medications they require only a parent signature for you child to be given them during the trip. There is also a blank for that you will need to fill out for any other medication prescription or over the counter that your child takes. This blank for m will need to be filled out by your doctor and signed by him/her. If your child already has medication here at the school that is signed in it will automatically go with them on the trip. If you as a parent are going on the trip you can medicate YOUR OWN child and NOT anyone else’s child. She is not going on this trip and the nurse going will be Melissa Lebella. She will get with Melissa and go over each medication for each child with her about a week before the trip. If you send an email with the picture of the medication your child takes she will fill out the form for you and fax to your doctor. She is here at the school by 7:30 in the morning and leaves around 4:30 in the afternoon. The medications need to be turned into her in a new unopened bottle. If you have Rx and have extra bottle you can send just the amount your child needs for the trip but the label on this bottle must match exactly how the sheet was filled out.   If your child takes an herb or supplement that is not FDA regulated she does not want to know about it.  She would like all medication in before the end of the month. If your child gets sick or injured week before the trip its ok we will get this medication in a taken care of.

 

Mr. Tankesley, Director:

            He talked about the trip. All things for the trip have been finalized.  The kids have already signed up for their roommates and chaperones have been assigned. All students will get a t-shirt that has been ordered for this trip. Chaperones will have a meeting Tuesday April 3 from 6:00 to 7:00 to go over details of what is required of them. He then went over the itinerary. They will have mandatory stops and driver changes. When the kids pack they need to have two bags one for under the bus and one to carry on the bus. The kids need to have their clothes for Thursday packed in their carry on bag as well as anything they need to freshen up for the day. The kids will be required to wear their green show shirt on the first day on trip, trip shirt on second day and HHS spirit wear on third day. There are some meals included in the trip and some that are not please see bottom of your itinerary for this information. The kids will have two days at Universal; their tickets will allow them to move between the parks. They will be at parks until 9:00 each night. The performance is Friday at 7:15 this will be an early day. Awards ceremony will be late Friday afternoon. After the awards ceremony they will go to Fun Spot.  On Saturday they will be at park until park closes then will load busses to head home. They do plan to stop for breakfast Sunday morning. At this time we do not know when we will arrive home. He will send out a text saying when they have started out for home and the ETA through Remind. He also stated that they have found out that Universal will allow a water bottle to be brought into the park. He is making sure that each child will be handed a bottle as they head into the park each day. The kids will be allowed to break from the chaperones with the rule that they must be with a partner at all times. They are never to be alone. They will be required to do a selfie check in. Everyone must follow the rules or they will be attached to an adult for the remainder of trip. Chaperones will have about eight kids with the exception of one who will have twelve. If you think of anything else please let us know.

 He also stated that he would have a brief MPA volunteers meeting immediately after this meeting tonight.

           

Jeff McCluskey, 1^st Vice President- Chaperone:

            He stated that we still have needs for MPA. There are some spots on Wednesday and Thursday. On Thursday the biggest need is the sight-reading room each shift this day is half-day shifts. All these needs are on Charms and you will need to sign in at registration table when you get here for your shift.  We never turn down help, so if you can only help for an hour please come help.

 

Jen Skupien, VBC Liaison:

            The VBC has given us a raise! We will now make $8.25 per hour when we work. That means you will get $6.00 per hour to your child’s account and $2.25 will go to general band fund. Wrist banders and concessions volunteers are needed this weekend.

 

Meeting was adjourned at 6:43pm.

 

 

Respectfully Submitted by:

Angela Davis