HHS BPA Monthly Meeting Minutes
Huntsville High School Band Parent Association
October 16, 2018
Huntsville High School Band Room
President Carolyn Drake called the meeting to order at 6:34pm and welcomed everyone.
Angela Davis, Secretary: She stated that minutes from last meeting had been posted to website. Ben Boles moved for minutes to be approved. Melissa Labella seconded. Minutes were approved as posted to website.
Liz Boykin, Treasurer: She reviewed the budget that was distributed. We are about half way with income and expenses. This is where we should be. All credits have been posted to accounts. The sheet sales credits will be posted next month. If you have a question about your account please contact her. Also the AffiniPay option is now active to use; you must login to Charms to access it.
Jeff McCluskey, 1st VP- Chaperones: He thanked everyone for their help volunteering. We still have several opportunities to help. Please check Charms often.
Sandra Moore 2nd VP-Fundraising: We finished the travel mugs sales and still have a few on hand that may be purchased. We also have car magnets available for sale, you can email her to get one.
Melissa Labella, Communications: Stated she sends out the Sunday newsletter. She has had some trouble with Gmail accounts bouncing back since the beginning of the school year but has not has any bounce back in the last two weeks. We will be doing away with the eteamz website so be looking for the new one to be announced.
Ben Boles, Media: Thanked everyone. He told everyone to follow us on Facebook. Once following on Facebook you will be able to see all videos and be directed to our YouTube channel. Youtube.com/HHSBand.
April Chapman and Erin Boles, Uniform: They have started issuing formal wear to the students. Some of the girls’ dresses may need to be hemmed. Please use the seamstress listed on the sheet that came home with the dress, as the dress can NOT be cut. Also girls must have black hose or knee-highs and black flats for shoes. Boys’ may need their pants hemmed. Please use the seamstress listed on the sheet that came home. Parents are responsible for the white tux shirt; you can find these at Hobby Lobby for reasonable price. Boys may wear their black marching shoes or black dress shoes.
We only have one more parade this year (Veteran’s Day) after that we will start collecting the marching uniforms. You MUST have them dry cleaned before turning them in. If they are not cleaned first there will be a $25 charge for it.
Please be aware that the cleaners have been taking the hems down on the marching pants please tell them not to do this. Also they have been pressing them how they want instead of the proper way. Check your uniforms before leaving the store. Pant hems should be at the top of the shoes.
Marcia Flatau, Color Guard Liaison: The jackets for the cold season performances arrived. Please make sure your student has everything they need for each performance in their bag. If anyone is missing something the others will not be able to wear that piece either. Everyone must be uniform.
Jen Skupien, VBC Liaison: This is the busy season for the VBC. Havoc games are starting. The dates are on the Charms calendar and in the weekly email. Please see her if you would like to help. Training for wrist banding is complete.
Mr. Tankesley, Band Director: He discussed the upcoming trips.
The Chicago trip will be April 10-14. We are using the same travel company we did last year. He passed out an information sheet. He noted the payment schedule is on the sheet. We will be leaving on Wednesday night and returning on Sunday. He is trying to arrange for us to preform the national anthem at Wrigley Field. If we are not able to perform, we will still see a game there.
The Central Europe trip is the big trip for the 2019/2020 school year. This trip is over a year away. There will be lots of questions on this trip and all information available right now is general and broad. The itinerary is likely to change. He passed out information sheets on this trip and reviewed them. It will be a 10-day trip with two of those as travel days. He would like as many people as possible to go but noted it is not mandatory. Immediate family is welcome to come. We will be using Gateway Travel for this trip. The cost of the trip is about $3,318.00. He went over the payment schedule for this trip and mentioned that there will be a link to the travel company to setup your own personal and direct account and payment plan. He will get that out to everyone as soon as it has been set up. We will have lots of fundraisers to help pay for this trip. If you are considering going please get your passport now. We will ride a charter bus to Atlanta and fly out from there. He would like to create a committee of parents to do research and planning for the trip. He would like it to be comprised of four or five parents that have experience or knowledge of the area, exchange rates, international calling plans, etc. If you are interested in being part of this committee please contact him. The kids will miss two or three days of school for this trip with the rest of the days occurring during spring break. He also stated that current 8th grade students attending this trip are welcome to start fundraising for it. We will need contact information for 8th grade students who will be going. Travel insurance will be each family’s responsibility as the travel company we are using does not offer it. The cancelation and refund policy is on the handout. The schedule you have is VERY tentative and is likely to change. At this time we are not sure how much spending money will be needed. Some of that information will depend on the exchange rates. You do get a better exchange rate with credit and debit cards. He has never had a problem using his internationally. You will want to look ahead for an international cell phone plan. Chaperones will be responsible for safeguarding student passports. If you have any other questions or concerns for this trip please contact him by email.
He then introduced Milea Kirby who talked about our annual mattress sale. He requested that everyone help get the word out about the sale.
Milea Kirby, Mattress Sale Representative: She introduced the mattress sale and stated that we sold over $5000 worth last year. She explained this works because 10% of people will buy a mattress. They will buy it somewhere why not here and help the band. We just have to get the word out that the sale is going on at the high school. This also works because people can come here on November 11 and get a name brand mattress for 30/50% less then at a chain store. We can sell them for less because there is no overhead. Yes they are name brands. Another reason this works is our organization is not asked to sell or collect money they just have to come here to the freshman cafetorium on November 11 from 11:00 to 5:00 and it will look just like a store. They can lay on the beds and try them out. The mattresses are made fresh when they are ordered not found in a warehouse. How do we get the big check? Get the word out and make it important, give out the blue referral fliers that have your child’s name on the bottom. Your child’s name needs to be on the bottom of the blue referral slip to get their credit. The orange sheet that you receive will have directions for social media and what your child will receive for the sale of a mattress. There is discount for military and faculty members of $100. Everyone else that brings in blue referral paper will get $50 discount. They deliver mattress here and out of state if someone needs it. There is a warranty for all mattresses that are sold. You can text 205-291-0049 and receive a text with link about our mattress sale. This information is on the orange sheet also. Potential customers can get preapproved for financing. They also have lay-away options. Please get the word out you can use social media, yard signs and fliers.
There being no further business, the meeting was adjourned at 7:34pm,
Respectfully submitted by