Huntsville High School Band

Huntsville High School

Band Parent Association Meeting

January 30, 2018

Huntsville High School Band Room

 

Carolyn Drake called the meeting to order at 6:04 pm.

 

Carolyn Drake, President:

         Welcomed everyone to meeting. She discussed the minutes from last meeting in September. She asked if there were any corrections to be made. No corrections were noted. Ben Bole moved to approve minutes. Tracy Lovik seconded the motion. The motion was passed.

         Carolyn reported she appointed a nominations committee to create a slate of officers for next year’s board. Roxanne Carroll is chairing the committee, along with Melissa Labella and Stephanie Winters to identify potential candidates. Additionally, there is one committee chair open. If you are interested or know someone who is please let these ladies know. We will present and post to Charms those slated for the 2018/2019-band board in March. We will vote on these positions in April.

         She then noted that Mr. Tankesley has sent out the spring 2018 calendar. Some of the events to note are Winter Band Camp, MPA, Pre-MPA concert, Spring Trip, and the Band Banquet. We will be sending more information on these events as their times come closer.

         The proposed amendments to the HHS BPA constitution and By Laws & Standing Rules were posted to Charms and website. They were also emailed out for review. She proposed that it be changed in its entirety and asked if anyone had any additional changes t propose. Ben Boles moved to approve as amended. The changes were unanimously approved.

 

Susan Boothe, Treasure: The budget was passed out for review. It will be file for audit. There were no questions about budget.

 

Jeff McCluskey, 1^st VP- Chaperone: He stated that next event we need volunteers for would be MPA. MPA is a big deal and we want to make our school look good. Sign up for this event will be on Charms. MPA is March 14 and 15 all day. Places we need volunteers are at table registration, hall monitors, and assist the judge in sight reading room. Most shifts will be two hours each. Please consider helping us. He will send out an email soon.

 

Louise Strutzenberg, 2^nd VP Fundraising:  The next fundraiser she is working on will be Plan It. This works like the Publix’s cards but is an app for your phone. When you use it you will get a percentage back. This event does not require a 501C. There were no questions for fundraising.

 

Stuart Tankesley, Director’s Report:  

         The next few weeks are busy for us. We had two groups preform at the state music conferene. We had eight students make all state band and one Honor Band of America. We also had 13 make district honor band.  He told names of student who made the honor bands. Both wind ensemble and symphonic bands are working on their music pieces for MPA.

         Winter band camp is very important and valuable time for our students. We have some special clinicians coming in to work with our students during this camp.  We have Dr. Sean Murray from UAB who will work with wind ensemble and Mrs. Emily Parker who will be working with symphonic band. He stated he would answer questions on this after the meeting.

         The next BPA meeting will be March 20. We will be inviting the 8^th grade parents and students to this meeting. Our students will talk with the 8^th graders and answer their questions while parents are in meeting. We will try to give them general information on what we are about. Please come help greet these incoming perspective band members and their families.

         MPA is March 14 and 15 this is a Wednesday and Thursday. This is a time to show off to the district. This event gets passed around is our turn to host it. Please consider signing up to volunteer. We will need people helping at registration table, hall monitors, assist sight-reading judge, and to give score to the band directors at the end. We will have students helping on stage and hosting other bands. We will have a volunteer meeting so everyone knows what is expected.

 

Jen Skupien, VBC Liaison: She stated that the February calendar for events is posted on Charms. She is not sure how well the When I Work app is functioning. We need wrist banders and concessions for these events. Please consider working the VBC.

 

Karen Parker, Trip Coordinator: She stated that next payment due is February 1,2018 for $200. March 1 will be when final payment is due at this time we do not know what the amount due will be. A sign up sheet for roommates is being put up in band room this will help determine number of rooms needed for the trip. Once we have number of room figured out that will determine final cost. Everyone going on trip will leave April 11 and travel overnight to Orlando.  They will be leaving to return home Saturday night. The itinerary for the trip is still a work in progress. If you with drawl from trip now you will $250 of the fee. If you with drawl from the trip between February 12 and March 12 you lose $400 and after March 12 you lose full amount of trip. Any questions should be emailed to Karen.

 

Liz Boykin, Uniforms: At this time we are collecting marching uniforms. Please turn in with receipt from dry cleaners with uniform. She will begin taking inventory of uniforms mid-February. Formal wear for concert season has been passed out.

 

Gena Black, Hospitality:

         This coming week is very busy with winter band camp. We have Taco Momma and Ted’s BBQ being brought in for the kids. Each meal is $10 you can put money in bandbox or pay at band camp.

         For MPA we will need donations of water bottles, coffee, other drinks and snack foods.

         We will be having the band banquet at the Stone Center. More details will be coming out as the time draws closer. At this time we do not know what the cost per person will be, we will get this information out as soon as possible.

 

Roxanne Carroll, Machelle Fletcher, Concessions/Brick Pavers:  We are advertising in newsletter. We also have fliers out for the bricks by the flagpole. We have two sizes available. The small brick is $50 and has two lines of print on it.  The large brick is $100 and has 3 lines of print on it. The goal is to have orders placed by mid-June so that the bricks can be placed by flagpole by late August early September.  Anyone can purchase a brick. The question was asked if students get an incentive for selling brick the answer is yes. You can also order on line.

Ben Boles, Media: He first wanted to say he loves the band and making the videos. He also said thank you for all the likes and comments when pictures and videos are posted. He thanks Liz for the ideas of making DVD for the winter concerts. That was a hit. He then asked for help with taking pictures for next year. If you are interested come talk with him.  Karen Parker thanked him for recognizing the other bands in his posts. Carolyn thanked him for the Facebook live feds and being an ambassador to other sports at our school.

 

Questions: There were none.

 

Other information:

         Band camp starts Thursday   and concludes Saturday with a concert at 12:00.

         Please send in drink donations.

 

Meeting was adjourned at 6:35 pm.

 

 

Respectfully Submitted by

Angela Davis